Administrators can edit the login, registration, and SSO settings at any time. This article will present them and their use.

The settings can be found in the Workspace Manager > Settings > Login and registration.

These settings affect only that workspace, so each workspace can have its own preferred settings based on its needs.

More information about the difference between login and register can be found here:
​https://help.howspace.com/en/articles/5397638-login-and-register

The first choice an admin has to make is whether users can login to a workspace by using email sent links. If this feature is turned off, users cannot use login links to access the workspace.

There are different types of login links that users can receive from the workspace: admins can send them to users for example based on user activity or need for participation, or the messages are sent automatically when new relevant content is available for users in the workspace (What's new messages).

Login links are the most common way of identification used in Howspace workspaces - a clickable link is sent to users via email, and they have one-click access to Howspace. Usually, only SSO users might not be allowed login links.

The text field is for additional information shown on a workspace's login/registration page before users go to that workspace. Administrators can have instructions or other relevant (but short) text material here.

Here is an example from Howspace Academy's login and registration page:

This setting allows users to register to a workspace. Administrators can allow all domains to register, or limit this to only certain domains.

Registrations means that the participants can add their email address to the text field on the front page of a workspace, click to register, and receive a login link in their email and access the workspace.

Registration can be turned off if the users are known in advance and added to the workspace by the admin.

Registration is handy when the invitation to the workspace is left open for example by sharing a link to an event on social media.

Administrators can always add more users or delete them, even when registration is turned on.

These are the available settings for login links.

This affects how many times the same link in an email can be used. If it is set to "Limited amount of times", the admin can choose how many times the link can actually be used until that link stops working and a new one needs to be ordered.

This setting controls how long a login link will work after it has been sent to the user.

This setting affects whether the users are required to input a PIN code when they access a workspace. This adds another layer of security since the user's email address is validated again, as they need to have access to that email's inbox to retrieve the PIN code. This can be set to be enabled only when using a new device, always, or never.

Single sign-on (SSO) is a session and user authentication service that permits a user to use one set of login credentials - for example, a name and password - to access multiple applications. SSO can be used by enterprises, smaller organizations, and individuals to simplify the management of various usernames and passwords.

In Howspace, SSO functions as an alternative method to manage access to workspaces and the Main User Dashboard.

Howspace SSO works with all SAML2 and OpenID compatible identity providers such as:

With Social Login enabled users can log in to a Howspace workspace with different social accounts: Google, Microsoft, and Apple.

You can utilize your existing fingerprint or face ID to authenticate yourself and gain access to your workspace without needing a login link. Before the feature can be used, make sure the feature is enabled from the workspace settings.

This feature is available upon request. Please contact your CSM or Support for more information!

Anonymous login adds a QR code to the login page of a workspace. By scanning that QR code or by clicking it, anyone can access the workspace as an anonymous user. Each time the anonymous login is used, a new anonymous user is created. There is also an option to share a URL address that takes to the workspace as an anonymous user.
​