Draft workspaces offer a new way to experience Howspace, allowing anyone to build a workspace and explore the platform's possibilities. They are designed to make it easy for anyone in your organization to adopt Howspace without impacting your license.
The key value of Draft workspaces is to multiply your organization's capacity to design and deliver learning without adding headcount, by empowering your people to create and innovate. They provide a private "playground" to experiment and learn by doing, free from the pressure of formal requests or approvals. The simplified user experience, which hides more advanced settings, makes it easier for anyone to get started and succeed.
Once you are ready to go live and invite participants, you can request to upgrade the workspace to your organization's Howspace main users. If you don't have a Howspace subscription, you can book a demo with the Howspace team.
How does it work?
To create a draft workspace,
Go to My Howspace either via the menu behind your profile icon when you're logged in to an existing workspace or by logging in at https://login.in.howspace.com,
Click "new workspace" -> "draft workspace".
State the topic of the workspace
Select language
Click "create".
This is what a blank draft workspace looks like:
At the top right corner, you can find:
A "draft" label clarifying that it is a draft workspace,
Workspace Actions menu (the gear icon),
Your profile icon, and behind it a link to My Howspace,
"Edit layout" button to enter edit page mode,
"..." page menu
Key differences with regular workspaces
There are several differences and simplifications in draft workspaces compared to ones with full functionality:
Workspace Manager cannot be accessed
Users cannot be created & invited
Emails cannot be sent from the workspace
Draft workspaces cannot be archived and later on restored from archive - they can only be deleted
Some features and widgets cannot be used (e.g. AI+, parallel version of Super Chat, Webinar widget)
Upgrading a draft workspace
As a draft workspace admin:
Click the "draft" button at the top right corner of the workspace
If you belong to an organisation that has a Howspace account, click "request upgrade" to send a request to your organisation's Howspace main users.
If you belong to an organisation that has a Howspace account and you have permission to create workspaces, click "upgrade".
If your organisation does not have a Howspace account, click the "contact us" button and get in touch with our team.
When a main user approves or rejects an upgrade request, the draft admin receives an email notification.
As a main user:
Main users receive an email notification whenever there is a new draft workspace upgrade request. You can see all pending, approved and rejected requests in Account Manager -> Workspaces -> Upgrade requests.