This article describes the different options for exporting workspace-level data. For an overview of all export options, see this article.
How to export workspace-level files
First, open the Workspace actions menu and navigate to Workspace Manager -> Export.
There are two main options: you can download one of the default export files at the bottom of the page, or you can build your own custom export.
Creating a custom export
Click the button "create a custom export" at the top right corner of the page. You will see this window:
Choose, whether to export:
Users' responses (includes users' responses to supported widgets),
Page visits (number of visits to each page and time spent on them), or
Users' activity (each user's latest visit to the workspace, individual pages, as well as widget-level activity).
Select the scope: entire workspace or a specific page.
(If you're exporting users' responses) choose whether to include all supported widgets or selected widget types.
Choose, whether to include:
All users,
Selected users (search and select one or more users), or
Filtered users. Here, you have the same options as e.g. email sending or Workspace Manager -> users, meaning that you can filter by for example userlist.
Select the time period you'd like to create the export file for:
All time,
Past month, or
Custom range.
Click "start export".
See the export file appear under "recent exports":
Click "download" behind the "..." icon next to the recent export you want to download.
Note: Any custom export files you create will be .xlsx files. The custom export files do not include possible widget attachments.
Default exports
There are four different default export options: export content to Excel, export users' content to Excel, export page visits to Excel, and export users' activity to Excel.
Export content to Excel
Creates a zip file that includes a folder for each page in the workspace, and an Excel file for each Assignment, Booking, Super Chat, Exam, Poll, Pulse and Priority widget on that page. These files are the same as the ones you can download from widget menu (see this article for more details), but this option allows you to download all of them at once.
Export users' content to Excel
Creates an Excel file that has a row for each workspace user, and the data of each user (name, email, custom profile fields, widget answers). Please note that the file does not include deleted users or data for any widget that is set to permanently anonymous. The widgets included in this file are Assignment, Super Chat, Poll, Pulse and Priority.
Export page visits to Excel
Creates a zip file with a folder including an Excel file for each page in the workspace, as well as an Excel file with one row per each user and all workspace pages in columns. These files show the time each user has spent on each page in the workspace.
Note: the data is only available for the past year.
Export users' activity to Excel
Creates an Excel file that includes data on when users were last active in the workspace, when they were last active on each page of the workspace, as well as data on their activity in each Assignment, Super Chat, PDF, Video and Exam widget. Super Chats and Assignments show comments, Exam shows the points users received, PDF shows how many pages of the file users have gone through, and Video shows how much of it users watched as a percentage.
Note: video data is only available for videos that have been uploaded to the workspace.