For customers with SSO enabled, user management can be centralized. Instead of managing users on both systems, you can focus on access management in Entra ID.
Note: we strongly advise against using dynamic groups in Entra, since Entra does not push group updates as it should for dynamic groups. This results in users not being updated in Howspace workspaces accordingly. We suggest using security groups instead.
Example use case:
Create user groups in Entra to match the user groups you want in Howspace. One for all your main users and one for each workspace you have. Then simply manage the groups in Entra when there are changes in your team. Any time you add or remove a user in Entra, it will be reflected in Howspace.
All users that are added through SCIM will only have participant permissions by default. Permissions can be modified from the workspace itself. Having SCIM enabled for a workspace partially disables user management from the workspace itself. Users can be added but not removed manually from the workspace. Not all your workspaces have to be connected to your Entra tenant at once - you select the ones where you want to use this feature. Other workspaces can function normally as they have before, where users are managed directly in the workspace.
How to start using SCIM with Howspace:
Note: if you haven't created an Entra ID SSO configuration in Howspace yet, do that first following this guide.
A main user needs to go to Account Manager -> settings -> System for Cross-domain Identity Management (SCIM)
Tick "enable user synchronization" and click save changes
Follow this Microsoft guide.
To enable SCIM in a workspace, simply:
Go to Workspace Manager -> settings -> login and registration
Open advanced settings under Single Sign-On (SSO)
Paste the object ID of the group(s) that you want to have access to the workspace to the field "Limit to specified user group"
Save.
What happens if I remove a user from Entra?
The user will be removed from all workspaces, even from those where the user was added manually.
Can I invite other users to a workspace that is using SCIM?
Yes, you can invite other users as well.
You also have the option to use remote source user sync using SFTP and CSV. Read more here!